Define the feature and its intended use.
Record what the feature does, who uses it and which decisions or content it affects. Link the relevant model, API, prompt configuration and data sources where known. Different features in one product may need different review paths, even when they share the same underlying model.
Keep the advertised capability aligned with the approved purpose and tested limits. A change in customer use can matter as much as a change in code.
Understand the value-chain responsibilities.
Identify the roles of the model supplier, application provider, integrator and customer. Article 25 addresses circumstances in which changes or rebranding can alter high-risk provider responsibilities. Do not assume that purchasing an API transfers every responsibility to the upstream supplier.
Document the evidence you receive, the information your customers need and any gaps that affect the proposed use. Confirm important contractual and regulatory questions with appropriate advisers.
Use evidence at the release decision.
Agree which evaluations, limitations, security reviews and operational instructions are needed before a feature is released. Link the decision to the relevant version and record unresolved issues or restrictions. A test result should describe its conditions so reviewers can understand what it establishes.
- Feature purpose and dependency records.
- Evaluation context and known limitations.
- Release conditions and responsible approvers.
- Customer information and operational handover.
Keep the record current as dependencies evolve.
Supplier model updates, new input sources and revised prompts can change behaviour without a visible redesign of the product. Define which changes require re-evaluation, how incidents reach the product owner and when customer information needs updating.
EUAIC can help scope the governance record and review workflow around your delivery process. Repository, ticketing and deployment integrations require a defined specification; this page does not promise a prebuilt connection to every development tool.