Map the actual employment decision.
Record whether a tool drafts an advertisement, filters applications, evaluates candidates or influences worker-management decisions. Annex III includes specified recruitment and employment uses, while classification still depends on the applicable criteria and context.
Be precise about the output and how a person uses it. Calling a tool 'decision support' does not explain whether its recommendations materially shape the result.
Ask for evidence that fits the recruitment process.
Identify the supplier, configuration and data used in the proposed workflow. Ask what the system is designed to evaluate, what limitations are documented and how those claims were assessed. Involve the people responsible for privacy, employment matters and operational hiring decisions.
Capture unanswered questions, including where supplier information is too general to support the intended use. A positive sales demonstration should not silently become an approval record.
Plan meaningful review and communications.
Define who can challenge a recommendation, what information they see and how an applicant or worker concern will be escalated. Consider accessibility and alternative routes within the actual process. Review prohibited-practice questions separately, including relevant workplace emotion-recognition restrictions and their legal conditions.
- Use-case, affected-group and decision-flow records.
- Supplier evidence and review findings.
- Human-review instructions and escalation contacts.
- Approved scope, restrictions and review dates.
Connect governance with the people operating it.
An EUAIC scope can bring HR, procurement, privacy and technology reviewers into a documented process. Start with one significant use case and test whether the record explains the supplier's role, the employer's decision and the conditions of use.
Do not treat human sign-off as a universal answer to fairness or legal questions. The review must be meaningful, and the organisation needs appropriate advice on the employment, privacy and AI requirements that apply.